For Grantees:
Thank you for partnering with the Farmland Preservation Division and the ADFP Trust Fund to help preserve family farms and forests in North Carolina.
Please review the information on this page. These resources will assist your organization in completing your grant through the ADFP Trust Fund.
- Per state law and agency requirements, grantees with an active grant with the ADFP Trust Fund are required to submit reporting documents at regular intervals during the grant period. Click here to view the current ADFP Trust Fund Eligibility Classification status for active grantees.
-
Reporting Materials for Grant Recipients:
- Initial Payment Documentation
- Initial Request for Payment and Request for Reimbursement
- Budget and Progress Report - Easement
- Budget and Progress Report - Project and Plans
- Budget Revision Request
- Matching Funds and Equipment Inventory Summary Form
- Easement Closing Check Request
- Plans and Projects Reimbursement Checklist
- Event Roster
- Timesheet
-
For grant awards of less than $250,000, reports are due semi-annually. Refer to the table below for the reporting period and due dates for progress and budget reports:
Contract Year
Reporting Period
Report Due Dates
Year 1
October 1 – March 31
April 10
Year 1
April 1 – September 30
October 10
Year 2
October 1 – March 31
April 10
Year 2
April 1 – September 30
October 10
For grant awards of $250,000 or more, reports are due quarterly. Refer to the table below for the reporting period and due dates for progress and budget reports:Contract Year
Reporting Period
Report Due Dates
Year 1
October 1 – December 31
January 10
Year 1
January 1 – March 31
April 10
Year 1
April 1 – June 30
July 10
Year 1
July 1 – September 30
October 10
Year 2
October 1 – December 31
January 10
Year 2
January 1 – March 31
April 10
Year 2
April 1 – June 30
July 10
Year 2
July 1 – September 30
October 10
- For grantees of conservation easements, click here for more information about required reports and documents.
- After the close of the contract, grantees are required to monitor the grant project for a predetermined set of years to ensure accountability for the expenditure of public funds.
- Click here to view the Conservation Easement Monitoring Policy and Guidelines - Updated August 2023
- Click here to view the Agricultural Development Project Monitoring Policy and Guidelines - Updated August 2023
- Click here to view the Agricultural Plans Monitoring Policy and Guidelines - Updated August 2023
- Grantees submit annual monitoring reports online.
Click Here to Access the ADFP Trust Fund Grantee Monitoring Report Submission Portal.
