CYCLE 1 (2008 - 2009)

Reporting Materials

Reporting materials are available in Microsoft Office and Adobe Reader (PDF) formats. Microsoft Office documents required for submission must be completed electronically, printed, and submitted. Adobe Reader (PDF) documents required for submission must be printed, completed by hand, and submitted.

Please allow 20 working days for a check to be created once reimbursement request has been recieved by ADFP Trust Fund staff.

Please read Reporting Instructions and Budget Report Instructions before proceeding.

Click here for details on information concerning reporting documentation needed for proof of expenditures and match.

**Please also note the below links concerning recent rate changes for mileage reimbursement and travel subsistence.**

IRS Mileage Rate Decrease, Effective 1/1/2010.

Travel Subsistence Per Diem Rate Revision, Effective 7/1/2009.

The following reporting materials are for all current Cycle I grant recipients:

Description Microsoft Office Document Adobe Reader (PDF) Document
Description
 Microsoft Office Document PDF Documents
Instructions
   Signature Card Form Instructions
Submission Required
  Signature Card Form
Instructions
   Initial Payment and Request for Reimbursement Instructions
Submission Required
Initial Payment and Request for Reimbursement Initial Payment and Request for Reimbursement
Submission Required
Progress Report Progress Report
Submission Required
Equipment Inventory and In-Kind Form Equipment Inventory and In-kind Form
Submission Required
Initial Payment Documentation Initial Payment Documentation
Optional
 Budget Revision Request Budget Revision Request

The Budget Report - which must be submitted - is the only report that differs from one type of project to another:

Type of Project Microsoft Office Document PDF Documents Document Samples
Agricultural Plan
Budget Report - Plan Budget Report - Plan Budget Report Sample - Plan
Agricultural Development
Budget Report - Development Budget Report - Development Budget Report Sample - Development
Agricultural Conservation Easement
Budget Report - Easement Budget Report - Easement Budget Report Sample - Easement

Other Relevant Information:
CONSERVATION EASEMENTS

Recipients of ADFP Trust Fund monies for conservation easements are also required to submit appraisals and baseline documentation reports.

Easement Example:

Click here for Easement Example from Fishing Creek Soil & Water Conservation District.

Appraisals:

Click here for NC State Property Office Appraisal Requirements and Guidelines.

Baseline Documentation Reports:

Note: The following baseline documentation reports are to be used only as examples. They do not represent NC ADFP Trust Fund requirements. The Trust Fund thanks High Country Conservancy and Southern Appalachian Highlands Conservancy for the use of their baseline documentation reports as examples.

Click here for Baseline Documentation Report Example from High Country Conservancy.

Click here for Baseline Documentation Report Example from Southern Appalachian Highlands Conservancy.

Easement Checklist:

Click here for the Easement Checklist form.